The boring employer paperwork, visible before it is late.
Keep APV work, annual working-environment notes, staff instructions, required reading and recurring conversations beside the shifts and staff wall your team already uses.
APV and action plans stay written down
Upload or write the workplace assessment, keep the action plan with responsible person and deadline, and set a review date so it does not disappear in a folder until the next inspection or staff question.
- APV document type with a ready-made writing skeleton
- Action plan fields for problem, solution, owner and deadline
- Review reminders for the three-year APV rhythm and major changes
Yearly working-environment discussion, documented
A Danish workplace must be able to document the annual working-environment discussion. FitMove.ai gives it its own document type, review date and confirmation flow, with an AMO reminder when the team grows past 10 employees.
- Dedicated annual working-environment minute
- Dashboard status for this year's document
- AMO reminder once the center has more than 10 employees
Required reading with proof
Mark house rules, instructions, policies and employment documents as required reading. Each staff member confirms the current version, and owners/admins can see who is missing and send a reminder.
- Confirmed and missing lists on every required document
- One-click reminder message to people who have not read it
- Small edits can be saved without asking everybody again
MUS, sickness and follow-up conversations
Plan development conversations, APV follow-ups, sickness absence conversations, introductions and ordinary one-to-ones with time, place, agenda and prep questions. MUS is offered as a useful practice, not presented as a private-sector legal duty.
- Employee preparation before the meeting
- Minute written afterwards and confirmed by both sides
- Private visibility: the employee and center owners/admins only
Recurring meetings and actions
Make a conversation repeat yearly, quarterly, monthly or every three years. When a meeting is marked held, the next one is planned ahead and any agreed actions stay visible until they are done.
- Automatic next date after a held recurring conversation
- Actions with owner, due date and done status
- Dashboard counts for overdue or missing follow-up
Built into staff roles
Owners and admins manage the paperwork. Trainers and employees see only their own confirmations, conversations and actions. Sensitive staff records stay out of topic channels and away from other colleagues.
- Manager-only creation and overview
- Employee-only access to their own conversation records
- No member-facing visibility
How it works
Choose the document type
APV, action plan, annual discussion, house rules, instruction, employment terms or accident record each starts with the right structure.
Ask for confirmation
Turn on required reading and FitMove.ai tracks the current version for every staff member.
Plan the next talk
Schedule a recurring conversation, collect preparation, write the minute and follow up on actions.
Common questions
Keep exploring
Related capabilities
Staff space — shifts, wall & docs
A private space for your team: shift calendar, cover requests, notices with seen-by, topic channels, documents, confirmations and staff conversations. Members never see it.
Learn moreStaff run-sheet & routines
Today's jobs, owners and roles in one screen — plus a nightly brief on what the center needs tomorrow.
Learn moreFor fitness centers
Give your members a guided tour of your gym — equipment, floor plan, groups and assigned programs.
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